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FAQs and Forms

Human Resources Forms

All forms can be submitted directly to the Human Resources office, located on the first floor of the 910 Madison building, or submitted electronically via the UT Vault Secure Email System. Please review the I-9 Acceptable Documents list to ensure the proper documentation is submitted to HR.

Frequently Asked Questions

What are the Human Resources office hours?

We are open from 8:00 am to 5:00 pm (Monday – Friday), except on university holidays or administrative closings.

Where can I find a list of all employment vacancies at the university?
A current listing of our job vacancies can be found on the front page of the Employment & Records section of the Human Resources website.
How are job vacancies filled at the university?

The employment team reviews every application that comes into our office for current vacancies. We evaluate each candidate for the minimum job requirements (i.e. education, training, knowledge, skills and ability). The recruiters compare the requirements of the job to the qualifications of the job applicant.

Those meeting the requirements are ranked along with other applicants and referred to the department hiring manager for an interview.

How will I know if I was not selected for a job?
Those candidates not selected for a position will receive a letter by regular mail or email.
How are job offers made at the university?

After the department hiring manager provides the employment team with the name of the selected candidate, our office initiates the second phase of the recruitment process.

A request is made to Compensation for a salary. The conditional salary offer is made to the selected candidate. If the candidate accepts the position then the employment team starts the background investigation.

What is the background investigation process?
You can find information about our background investigation process on the Background, Reference and Education Verification page within the Employment & Records section of the Human Resources website.
How is the salary range determined for new hires?
An explanation of our salary matrix and policies can be found within the Compensation section of the Human Resources website.
I have been hired at the university and want to know when my health insurance coverage starts.
Insurance is effective the first day of the month after you complete one full calendar month of employment, provided all required documentation has been submitted. Example: If your hire date is June 1 insurance begins July 1 . If your hire date is June 2 (full calendar month worked will be July) insurance begins August 1.
How long will I have to wait to enroll in one of the health insurance plans?
Your enrollment period is within 31 days of your hire date. The insurance office “highly recommends” you prepare to turn in your paperwork the day of orientation. If enrollment papers are not received by the campus insurance office within this period you will NOT be eligible for coverage unless you have a life-changing event. 
Who is eligible to participate in the health insurance plan?
Regular full-time and part-time employees scheduled to work 30 hours per week (at least 75%).
How does an employee change their name in the payroll system?
The employee needs to submit a copy of their social security card to payroll along with a Personal Data Form.
How does an employee complete a change of address?
The employee needs to complete a Personal Data Form with the update address and submit it to human resources or payroll.
How does an employee update their education in the payroll system?

Official transcripts from accredited schools or universities must be mailed directly from the issuing institution to the Office of Human Resources. The mailing address is: University of Tennessee Health Science Center - Human Resources - 910 Madison Avenue, Suite 722, Memphis, TN 38163.

The Office of Human Resources will submit any suspect documents to the issuing institution for verification. Applicants, who have submitted falsified documentation or who have failed to declare their complete academic history, will be disqualified from further employment consideration.

Transcripts, certificates and other formal academic credentials not in English must also be translated by a certified translator and included with the original document.

How does an employee view their personnel file?
To schedule a time to review your personnel file - contact the Human Resources office at 901.448.5600 between 8:00 am - 5:00 pm. You must have a valid Tennessee State identification or your University identification when you arrive to view your file.
I am an internal employee who has been with the university in more than one position, but I have only been in my new role for less than 6 months.  Because I am not technically in a probationary period as a new hire, am I eligible to apply for new positions?
As a best practice, employees are not eligible for transfer within their first 6 months of hire in a new position or role. Exceptions to this best practice will be reviewed by the Vice Chancellor of Human Resources and Deputy HRO. This also applies to new hires who are in their probationary period.
Apr 9, 2024