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Safety Management

Supervisors are responsible for ensuring that personnel under their oversight comply with UTHSC procedures and state laws regarding safety and environmental compliance.

Supervisors should clearly communicate their performance requirements and expectations for safety. The tools linked below can be used to communicate safety performance expectations to your staff members and to evaluate their safety performance as part of the annual performance evaluation process.

Evaluating Compliance with Campus COVID-19 Guidelines

The University of Tennessee Performance Review Detail Form includes Safety as a factor in the annual Performance Evaluation process (appearing under the Decision Making/Problem Solving Skills category). As part of this year’s Performance Evaluation, supervisors should include an assessment of compliance with COVID-19 guidelines as one of their criteria for assessing the safety performance of personnel. The following rubric can be used by supervisors to guide their assessment of staff performance. Sharing this rubric with staff may also help communicate expectations and define a path for continued improvement.

Rubric - PDF

Rarely Achieves Sometimes Achieves Fully Achieves Meets and Occasionally Exceeds Consistently Exceeds

Safety training requirements not completed.

Required reminder before COVID-19 Return to Campus training was completed.

COVID-19 Return to Campus training completed.

COVID-19 training completed; alerts colleagues to campus updates.

COVID-19 training completed; takes responsibility for informing colleagues of campus updates and new information.

Frequently needs reminders to wear facemask properly; may respond negatively to reminders.

Occasionally needs reminders to wear their facemask properly.

Consistently wears facemask over mouth and nose while on campus.

Consistently wears facemask and encourages compliance among others. Consistently wears facemask; takes responsibility for ensuring colleagues and visitors have access to and wear facemasks.

Work area not well-maintained; surfaces not cleaned or disinfected as appropriate.

Work area not consistently well-maintained; surfaces not consistently cleaned or disinfected as appropriate. Work area well-maintained; surfaces routinely cleaned or disinfected. Work area well-maintained with surfaces routinely disinfected; occasionally disinfects nearby frequently touched surfaces (e.g. copier). Work area well-maintained with surfaces routinely disinfected; takes responsibility for disinfects nearby frequently touched surfaces (e.g. copier).

Requires frequent reminders to maintain >6 feet distance; frequently eats or drinks with groups of colleagues at lunch or on break.

Requires occasional reminders to maintain >6 feet distance; does not maintain social distancing during lunch with colleagues. Consistently maintains >6 feet of distance from other individuals. Consistently maintains >6 feet of distance and encourages others; uses technology to minimize in-person meetings. Consistently maintains >6 feet of distance and encourages others; eliminates in-person meetings through use of technology.

Practices hand hygiene after visiting the restroom or less.

Practices hand hygiene regularly but not consistently upon entering building, after eating, etc.

Routinely practices hand hygiene upon entering the building, after contact with frequently touched surfaces, after eating/drinking, and after visiting the restroom.

Routinely practices hand hygiene; encourage others. Routinely practices hand hygiene; encourage others; maintains hand sanitizer that others may use.

Comes to work when exhibiting symptoms of COVID-19; falsely reports close contact exposures. Personnel don’t complete HR Notice of COVID-19 Occurrence Form.

Does not perform daily health assessment. Personnel must be reminded to complete HR Notice of COVID-19 Occurrence Form. Performs daily health assessment and does not come to campus is experiencing symptoms of COVID-19. Direct personnel to complete HR Notice of COVID- 19 Occurrence Form when necessary. Performs daily health assessment; reports concern or compliance issues to supervisor or Campus Safety. Performs daily health assessment; reports concerns; recommends

Supervisor assumes staff are aware of COVID-19 guidelines; does not enforce adherence with guidelines; multiple staff members have reported “close contact” exposure while at work.

Supervisor ensures staff are aware of COVID-19 guidelines; does not reinforce or promote compliance with guidelines; did not develop or does not enforce an escalation procedure; one staff member or more has experienced a “close contact” exposure while at work. Supervisor actively manages compliance; eliminates workplace “close contact”; no workplace exposures have been reported among staff; enforces an escalation procedure for non-compliance among staff. Supervisor identifies and addresses pain points to compliance; maintains productivity while promoting telecommuting and guideline compliance. Supervisor identifies and addresses pain points to compliance; coordinates efforts with other groups and departments to promote compliance on campus and safeguard the health and safety of students, staff and visitors.

Guidelines for Evaluating Staff Safety Performance

The University of Tennessee Performance Review Detail Form includes Safety as a factor in the annual Performance Evaluation process (appearing under the Decision Making/Problem Solving Skills category). Informing employees in advance and sharing the criteria for evaluation may help promote compliance and conscientious adherence to safety practices. UTHSC Campus Safety has prepared the following rubric to guide supervisors in their evaluation of employee safety performance. It should be shared with employees at the time of hire and reviewed at the time of their Performance Evaluation. The rubric aligns with UT policies, procedures and regulatory requirements and focuses on five areas of safety performance: training, work practices, personal protective equipment, work area maintenance and reporting.

Rubric - PDF

Rarely Achieves Sometimes Achieves Fully Achieves Meets and Occasionally Exceeds Consistently Exceeds

Safety training requirements not completed.

Safety training completed; reminders required prior to completion.

All safety training requirements have been met.

All safety training requirements met. Informs colleagues or Jr. staff members about hazards, proper handling procedures, etc.

All safety training requirements met; performs training role informing colleagues or new hires about hazards, procedures, PPE, etc.

Work area not well-maintained; equipment not returned; waste accumulations in work area; surfaces not cleaned or disinfected as appropriate.

Work area not consistently wellmaintained and free of waste. Surfaces not consistently cleaned or disinfected as appropriate.

Work area well-maintained and free of waste; equipment returned; surfaces routinely cleaned or disinfected as appropriate.

Work area and surroundings well-maintained; ensures routine maintenance of equipment maintained; waste recycled or properly managed. Assumes responsibility for ensuring work area and surroundings are well maintained, equipment serviced and waste properly managed.

Does not consistently wear required PPE or requires frequent reminders.

Has required occasional reminders to wear required PPE; generally in compliance with requirements. Routinely wears appropriate clothes and PPE in accordance with Job Hazard Analyses or departmental requirements. Routinely wears appropriate PPE; encourages compliance among others. Routinely wears PPE; takes responsibility for ensuring PPE is available to and worn by colleagues.

Not aware of workplace hazards or does not follow established safe work practices. Eats, drinks, or stores food in work areas where hazardous materials are handled.

Sometimes unfamiliar with workplace hazards or established safe work practices. Has been reminded not to eat, drink or store food in areas where hazardous materials are handled. Is aware of hazards and consistently follows established safe work practices. Does not eat, drink or store food in areas where hazardous materials are handled. Consistently follows safe work practices; promotes hazard awareness and safe work practices among others. Reviews Safety Data Sheet before handling materials. Promotes hazard awareness and safe work practices.

Does not report incidents or nearmisses to supervisor and Corvel; work area issues to Facilities (e.g. light bulb out) or safety concerns to Campus Safety.

Often reports issues or incidents to supervisor, Corvel, Facilities or Campus Safety.

Reports incidents; participates in workplace incident investigations or safety inspections when appropriate.

Properly reports incidents, near-misses, and concerns. Notifies Facilities about issues that need to be addressed (e.g. lightbulbs). Reports incidents, near misses and facility issues. Promotes continuous workplace safety improvement.

 

 

 

Acts sustainably by recycling, shutting off lights, minimizing water use, etc. A leader in promoting safety, sustainability, and compliance among colleagues.
May 26, 2022