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Borrow/Renew & Request

Borrow & Renew

Loan Periods: 

  • Books: 4 weeks, [2 renewals allowed]
  • Journals, Bound volumes: 1 week, [2 renewals allowed]
  • Journals, Unbound issues: 1 day, no renewals
  • Audiovisual Materials: 1 week, [2 renewals allowed]
  • Reserve Materials -- Examinations: Non-circulating
  • Reserve Materials -- Instructor study guides: Non-circulating
  • Reserve Materials -- Books: 2 hour in-library use (After 4:00 pm most books may go out until 10:00 am the next morning), no renewals
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Overdue Fines: 

  • Books and bound  journals: 50 cents per day
  • Unbound journals: $1 per day
  • Reserve books:  50 cents per HOUR
  • Study carrel keys: $5 per day
  • Damage to books and journals beyond reasonable wear and all losses should be reported to the library by the borrower. Arrangements will then be made for the borrower to pay for repair or replacement of the material.
  • When fines have accumulated to $10, borrowing privileges are suspended until fines are paid.

Book Drop Location:  The book drop is located outside the 1st floor Alexander building entrance.

Important: The book drop should **NOT** be used for 1-day items, items due within 3 days, audiovisual material, or iPads.

Note: Data for all current UTHSC faculty, staff, students and residents is loaded into the library database monthly.  You will only need to request library registration if you are brand new to UTHSC and need to immediately borrow a printed book. Access to e-journals and databases is checked directly against the campus directory upon each login. If you have graduated, retired or left UTHSC employment you are no longer eligible for off-campus e-journal and database access.  Sponsored NetIDs are also NOT eligible for off-campus access.

Request Articles, Books, Book Chapters & Theses

Books and journal articles not located in the Health Sciences Library can be ordered through interlibrary loan (ILL) by users with valid NetID and password.

Ordering Interlibrary Loans:

  • A journal article or book request form must be filled out for each request.
  • Lists from literature searches or bibliographies cannot be accepted.
  • Only current UTHSC faculty, staff, students and residents are eligible.
Login to my ILLiad Account

Interlibrary Loan Turnaround Time:

  • Most articles that are requested are received in 1 to 10 working days, depending on availability and lending library.
  • The turnaround time for receiving a book may be longer, depending on the method of delivery used by the lending library.

Interlibrary Loan Charges (per request):

  • UT employees and students: Free (effective Feb. 1, 2016)
  • Non-UT patrons: $10. Some items (e.g., dissertations, patents, or ERIC documents) must be obtained through commercial sources and are more expensive than regular interlibrary loans. Charges include the amount billed by the supplier plus a $10 surcharge.

Method of Payment for Interlibrary Loans:

  • ILL orders to UTHSC faculty, staff and students are free.
    Non-UT personnel pay $10 per request.


Scanning Services:

  • The library will scan journal articles and book chapters owned by the Health Sciences Library. Use the same request form as interlibrary loan requests.

Ordering Scanning Services:

  • A journal article or book request form must be filled out for each request.
  • Lists from literature searches or bibliographies cannot be accepted.
  • The forms are available through the library’s Interlibrary Loan System: ILLiad. 

Scanning Service Turnaround Time:

  • Material requested by 4 pm will be ready no later than 4 pm the next regular work day (regular work hours are 8am - 4pm, Monday through Friday).
  • Multiple requests from one person are filled as quickly as possible, but may be limited to 5 requests per day during busy times.

Scanning Service Charges:

  • UT employees and students: FREE 
  • Non-UT patrons: $10 per request

Method of Payment for Scanning Services:

  • Scanning orders to UTHSC faculty, staff and students are FREE.
  • Non-UT personnel pay $10 per request.

Delivery Method for Scanning Services:

  • Scans will be delivered as PDF through ILLiad.

Material Not Owned by UT Health Science Center:

  • If the requested material is not owned by the Health Sciences Library, it is automatically ordered through interlibrary loan. 


Copyright Restrictions:

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these conditions is that the photocopy or reproduction is not to be used for any purpose other than private study, scholarship, or research. If users make a request for, or later use, a photocopy or reproduction for purposes in excess of fair use, they may be liable for copyright infringement. We reserve the right to refuse to accept a copying order if, in our judgment, fulfilling the order would violate copyright law.

Last Published: Aug 6, 2018