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Productivity and Collaboration Resources

Question of the Week: Should I Choose a Zoom Meeting or Webinar?

You need to schedule a Zoom conference, but should it be a meeting or a webinar? Is there a difference? YES!

Always think Zoom meeting first. A Zoom webinar should be reserved for large public events (300+ attendees) with panelists where there is little interaction with the participants other than a Q&A.

Here's a comparison between the two:

Meeting
Group collaboration
Interact with others
Audience: Faculty, staff, students, partners
1 – 300 attendees
Example: Grand Rounds
  • Small or large groups
  • All participants can talk, but the host can mute all
  • Participants can see a list of attendees
  • Breakout rooms available

Webinar
Virtual lecture or town hall
View, listen, and use Q&A
Audience: Public
Over 300 attendees
Example: Chancellor's Townhall
  • Public broadcasts and large events
  • Only host and panelists may talk
  • Only host and panelist can see list of attendees
  • No breakout rooms available

DIY Meetings

The best thing about a Zoom meeting is YOU are in complete control. You can:

Tip of the Week: Retiree Email

If you are planning to retire soon, check out our Retiree Email FAQs to know what happens with your UTHSC email when you leave the university.

Featured Course: How to Have Fewer, Better Meetings

Image from LinkedIn Learning videoThere are very few absolutes in the word, but it is very likely that no one has ever exclaimed “Oh boy, more meetings!” While it is often important to gather teams and coworkers together to set goals and give status updates, meetings are certainly one area where quality should be stressed over quantity. How many meetings have you attended where the information was redundant, or worse, totally irrelevant to your work? How many meetings have you sat through with no engagement or participation? In this course, Kevan Hall and Alan Hall, authors of, Kill Bad Meetings, show you a systematic process for cutting out at least 50% of unnecessary meetings and designing better, more successful ones. 

  1. First, go to the UTHSC LinkedIn Learning site to receive full university access to the site.
  2. Enter your NetID/password (Duo authentication may be required).
  3. If you have linked your LinkedIn Learning account to your LinkedIn account, you will be asked to log into LinkedIn.
    If you have not linked your LinkedIn Learning account to your LinkedIn account, you will be taken to the LinkedIn Learning main page.
  4. Visit How to Have Fewer, Better Meetings.

Articles

OneDrive

OneDrive Main Page

Getting Started

  • OneDrive for Business:
    Contact the Helpdesk at helpdesk@uthsc.edu or 901.448.2222 for assistance.
  • OneDrive for Personal Use: This should automatically appear with your new computer. Don't see it? Contact the Helpdesk at helpdesk@uthsc.edu or 901.448.2222 for assistance.

Resources

Teams

Teams Main Page

Getting Started

  • Go to O365.
  • Log in with your NetID/password (this may require Duo authentication).
  • Click Teams.
  • Use the online version or download the app by clicking on your profile (upper right corner), choosing Download the Mobile App, then going to your Downloads folder to install.

Need Teams on your phone? Go to your app store to download.


Resources


Videos

LinkedIn Learning

LinkedIn Learning Main Page

Getting Started

  1. You must go to the UTHSC LinkedIn Learning site to receive full university access to the site.
  2. Enter your NetID/password (Duo authentication may be required).
  3. If you have linked your LinkedIn Learning account to your LinkedIn account, you will be asked to log into LinkedIn.
    If you have not linked your LinkedIn Learning account to your LinkedIn account, you will be taken to the LinkedIn Learning main page.

Resources


FileMaker Pro

FileMaker Main Page

Getting Started

Send an email to Helpdesk at helpdesk@uthsce.du with the subject line FileMaker Pro Request and in the email body, please provide your computer name.


Resources

OnBase

OnBase Main Page

Getting Started

Contact us for more information! Start by emailing Lisa Hall (ITS) and Michelle Newman (Procurement) to see if OnBase is the solution for you!


Resources


Digital Transformation

ITS’s goal is to support UTHSC during the digitization journey from paper to electronically stored documents, on the road towards full digital transformation (Dx)! Learn More

Microsoft Project

Microsoft Project Main Page

Getting Started

Complete the purchase order form and email to Kathy Hinkle at khinkle5@utk.edu. You will need to indicate an account number to which our purchase will be charged.

When asked for software code, use:

  • Project Online Professional: leave code field blank
  • Project Online Premium: software code: 7TR-00001
  • Project Professional desktop application: software code: H30-04027

How to Install

Project Online Professional and Project Online Premium (web-based)
  1. Go to o365.uthsc.edu
  2. At top right of page, click down arrow beside “Install Office” and choose Other install options
  3. Choose Apps & devices in left frame
  4. Find purchased Project product and choose Install
Project Professional desktop application
  1. CD is shipped immediately upon order receipt
  2. Install from CD

Training

Visit UTHSC's LinkedIn Learning for training.

 

ITS NewsletterLean Listserv Archive

Need Help?

Contact the Helpdesk
Phone: 901.448.2222 
(available Monday through Friday from 7:30 am to 5:30 pm)
Email: helpdesk@uthsc.edu

Need Training?

Contact the Applications Support Team for group or individual training
Email: appsupport@uthsc.edu

Last Published: Apr 14, 2021