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Prospective Postdocs

Thinking about UTHSC for your Postdoctoral Career?

Postdoctoral fellows are individuals who typically come to UTHSC to further their training in a chosen discipline after recently obtaining their terminal degree (e.g., PhD, MD, DVM). This training is for a limited term, expected to last no more than five years with any given UTHSC mentor. A fellow may not exceed eight years training in total. Training is conducted in an apprenticeship mode where the fellow works under the supervision of an investigator who is qualified to fulfill the responsibilities of a mentor.

Postdoctoral fellows are classified as trainees of the University with benefits and work conditions as described below. Other individuals, such as Research Associates or Clinical Fellows/Residents do not fall in the category of postdoctoral fellows as defined by the Postdoc Handbook. In general, UTHSC policies for regular employees do not apply to Postdoctoral Fellows unless stipulated below.

Postdoctoral Fellow training in a given mentor’s lab is expected to be completed within five years. The maximum duration for postdoctoral fellowship training is a total of eight years. Plans to extend for a short time beyond five years should be discussed with the Postdoc Office and may be approved on a case-by-case basis. The Postdoc Office will send letters to the mentor and postdoctoral fellow to remind them of the deadline prior to the completion of the fellowship.

It is the mentor’s responsibility to support and, when possible, assist in the postdoctoral fellow’s transition to the next stage of his/her career. When the mentor concludes that the training is nearing its conclusion, he/she should meet with the postdoctoral fellow to discuss a transition plan. Following this meeting, the mentor should provide the postdoctoral fellow with written confirmation of the agreed-upon completion date, and written plans for transition of lab duties. The mentor should confirm that research records, laboratory reagents, etc. are in a condition that will allow continuation of the project and ensure compliance. It is expected that this notice will be provided to the postdoctoral fellow at least three months prior to the anticipated transition date, unless precluded by extenuating circumstances such as changes in the availability of funding.

Copies of completion letters and/or of the mentor’s plans for termination must be provided to the Postdoc Office. Upon leaving UTHSC, postdoctoral fellows are required to return all departmental issued items including, but not limited to, laptops.

Return all keys to the Facilities Office, parking hang tags to Parking Services, ID badges to Campus Police. Campus police may inactivate an ID within 24 hours of the end of an appointment, rendering the ID inoperable when used to access parking lots and locked buildings. The postdoc must be cleared by the Library, Cashier’s Office, Payroll Office and the Office of Human Resources. Any unresolved charges will be deducted from postdocs' final paychecks.

Certificates will be generated for all postdoctoral fellows when they leave the UTHSC postdoctoral fellowship program. The certificate will be provided upon completion of all required postdoctoral training and the mandatory Exit Survey and

The certificate will state the postdoctoral fellow’s name, department and the dates that he/she was a postdoctoral fellow on the UTHSC campus.

Upon leaving a postdoctoral fellowship position at UTHSC, each postdoctoral fellow must complete a mandatory exit survey. Information from the survey will be used in a confidential manner to help enhance the postdoctoral program for future postdoctoral fellow and mentors. 

A training certificate of completion will be generated and sent to the postdoctoral fellow from the Postdoc Office upon receipt of the completed exit survey.

The certificate will state the postdoctoral fellow’s name, department and the dates that he/she was a postdoctoral fellow on the UTHSC campus.

All open positions at UTHSC are displayed on the posting page; candidates must specify the job posting(s) for which they intend to apply. UTHSC does not accept applications to a general UTHSC postdoc pool:

1. Proof of doctoral degree

Employment at UTHSC will become effective only after an application and verification of a terminal degree equal to that of a US degree in that field of study and the criminal background check has been certified.

2. Visa status

A postdoc candidate must prove that he/she is eligible to work in the United States by completing Form I-9 and providing appropriate documentation. The hiring department will provide this form. Postdocs coming from abroad may require UTHSC sponsorship before beginning an appointment at UTHSC. The University's International Affairs Office can provide information regarding non-immigrant visas. (See contact information below.) The sponsoring faculty member or department will provide assistance in completing the appropriate application.

UTHSC International Office
Connie L. Childs, Director
Phone: 901.448.8484
Fax: 901.448.1870

If you are thinking about joining UTHSC as a Postdoctoral Research Trainee, we hope this information will assist you in your decision.

Last Published: Feb 26, 2020