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Pre-Award Unit

The UTHSC Office of Sponsored Programs Pre-Award team facilitates grant submissions for faculty at UTHSC, including the UTHSC components in Knoxville, Nashville, and Chattanooga. UTHSC's user-friendly electronic routing system Cayuse SP and 424 can be used to quickly route grant proposals prior to their submission to the sponsor/funding agency.
The Office of Sponsored Programs' Pre-Award Team works with faculty and administrators to submit high-quality proposals successfully. Staff members are available to provide assistance with the interpretation of proposal solicitations and other information related to obtaining and applying for funding. The Pre-Award Team reviews proposals such as letters of intent, submissions to federal agencies such as NIH, DOD, and NSF, and foundation-type proposals such as American Heart, Cystic Fibrosis, etc., for institutional and sponsor compliance. Ultimately, the Pre-Award team assists applicants with submitting eligible proposals to federal and foundation sponsors on behalf of the University. In some instances, submission by the applicant may be required following written authorization by OSP.
When awards are considered for funding, OSP's Pre-Award team works with faculty and departments to submit post-submission material, Just-In-Time information, and other Pre-Award required information to federal and foundation sponsors. Once a federal award has been established, the Pre-Award team works with the faculty and department on any required progress reporting (RPPRs).
Pre-Award also assists in establishing and verifying items such as eRA Commons accounts, affiliation of eBRAP accounts, and NSF account registrations for eligible UTHSC personnel.
The Pre-Award Team is a point of contact for:
  • Requests for Consortium Letters of Intent/Subrecipient Commitment Forms when a UT investigator(s) is acting as a subaward in another institution’s proposal.
  • Letters of Intent (preliminary proposals) for full proposal submissions
  • Federal grant submissions
  • Assistance with interpretation of funding opportunity announcements
  • Foundation grant submissions
  • Post-Submission Materials
  • Just-In-Time
  • RPPRs
  • Agency account set-up for UTHSC affiliates (eRA Commons IDs, eBRAP affiliations, NSF registrations)
If you have general questions for any of the above items, please contact

Remember that all proposals are due in OSP a minimum of five (5) working days prior to the agency deadline to allow adequate time for review and submission.



Brenda Murrell, MBA, CICA
Associate Vice Chancellor for Research,
Office of Sponsored Programs
Phone: 901.448.4889
Fax: 901.448.7775
April Suttles, MHSA, CAP
Sponsored Programs Administrator
Phone 901-448-8680
Fax 901-448-7775
Michelle Lester
Assistant Director
Phone: 901.448.2037
Fax: 901.448.7775
Shannon Guyot
Sponsored Programs Administrator
Phone: 901.448.2870
Fax: 901.448.7775
May 9, 2024