Bio Sketch and Other Support Information

Each sponsor establishes their own guidelines for content, format, and timing requirements related to bio sketch and current, pending, and other support information. When applying for or receiving external funding, researchers must familiarize themselves with new and evolving guidelines relating to these requirements. Below is guidance that has been issued by some sponsors. Note the disclosure of current, pending, and other support is not the same process as the Outside Interest Disclosure (OID) that is required internally. More information about OID can be found on the Office of Institutional Compliance’s Outside Interest Disclosure page. Questions related to the internal Outside Interest Disclosure requirements should be directed to the Office of Institutional Compliance.

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NIH and other federal sponsors will request Just-In-Time (JIT) information at the time when a pending project is under consideration for funding. JIT is time-sensitive information that isn’t usually submitted as part of an initial application. For applications that are associated with the NIH, the JIT process generally requires current Other Support information for key personnel, IRB approval/Human Subjects Research Education Certification (if applicable), IACUC approval (if applicable), Institutional Certification regarding human genomic data (if applicable), and responses to reviewers/summary statements (if applicable). The sponsor’s official may request additional information or clarifications that are more specific to the project under consideration. The NIH will send an automated message to applicants whose proposals receive impact scores of 30 or less. If funding is likely, a NIH funding center staff member such as the Grants Management Specialist (GMS) will send an email directly to the applicant with a description of the JIT items required for their review. OSP recommends that applicants respond to the latter request – a direct request from the GMS. JIT requests do not guarantee that a proposal will be funded. If a PI receives a JIT request directly from a NIH staff member, failure to submit the requested information on time can significantly delay chances of being funded. Note that the Notice of Award is the only official confirmation of funding. JIT information must be up to date, and if a funding decision is not made within the time of the initial JIT request (typically 120 days), applicants may be asked to resubmit JIT information. For NIH applications, JIT information is submitted through the JIT module in eRA Commons. Other federal sponsors such as NSF and DOD will require similar information if they are considering a project for funding. These sponsors will also provide a detailed request and instructions for submission. Additionally, changes in other support of key personnel active and pending projects may also be required for Research Performance Progress Reporting (RPPR) prior to the award of a competitive project segment.

This Current and Pending Support Report is a tool that quickly compiles proposal and project data from Cayuse SP. This data can be used to complete the current and pending forms required by many sponsors. Note: The information included in the report reflects data from Cayuse SP. Be advised each sponsor has requirements for what current, pending, and other support information must be disclosed. The information in this report may not provide all information required by a sponsor. Additional information may be available from departmental business office as they have access to additional data that may be required by the sponsor but is not stored in Cayuse. It is the responsibility of the Investigator/Key Personnel to make sure that all research projects and affiliations are fully disclosed and that the document is completed in its entirety to meet the sponsor's guidelines.

 

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