Zoom

At the end of March, Zoom settings for all were updated so only hosts could share the screen. Whoever schedules the meeting is the host, but they can set a cohost.

When scheduling the meeting:

1. Click Schedule.
2. Click Advanced Options at the bottom of the Zoom Scheduling screen.
3. Under Alternative Hosts, enter the email of the co-host. They must use the netid@tennessee.edu email format. You cannot use netid@uthsc.edu to set a co-host.
4. Click the Schedule button.

If someone else schedules the meeting for you, ask them to set you as co-host to be able to see the Security option and enable screen sharing.

While in a meeting you scheduled:

1. Click Security at the bottom of the screen.
2. Choose Share Screen under Allow Participants to:.

To change this setting permanently, use the web portal. Learn more about security and settings under the Web Portal section of the Security section.

1. Within the Outlook App, click the red Store Add-ins (or Get Add-ins on Macs) in the ribbon.
2. Search for Zoom for Outlook.
3. Click Add at the bottom of Zoom for Outlook.
4. When creating a new meeting in Outlook, select the Add a Zoom Meeting button on the ribbon. 
5. You may be asked to log into Zoom. You must click SSO and enter tennessee in all lowercase in the Domain field, then sign in with your NetID/password.
6. Your meeting info (link, call in numbers, password (if set), etc.) is added to the meeting invite. Add users, date, and time.

For Outlook on the Web, click on the Zoom icon. The Zoom invite will be added to the invitation.

You can share documents, images, PowerPoint presentations, etc. with others through Zoom.

1. Click Share Screen at the bottom of the Zoom screen.
2. Double click on the screen you want to share.

You can add a Zoom invite to your meeting in the Outlook app or through Outlook for the Web.

1. Select Get Add-ins (or Store, in some cases) in the ribbon.
2. Search for Zoom.
3. Click Add.
4. When creating a new meeting in Outlook, select the Add a Zoom Meeting button on the ribbon. For Outlook on the Web, click on the Zoom icon. The Zoom invite will be added to the invitation.

Note: If you are not logged in to Zoom, you will be prompted to log in.

You can someone a thumb's up or clap through Zoom.

1. Click Reactions at the bottom of the Zoom screen.
2. Click on the reaction you want to share.

Looking professional for a Zoom meeting or class can be a legitimate concern. Here are some tips to help you look your best:

• Lighting: Being near a window can help lighten your image. Natural light is better than artificial, but either way, make sure your light source is in front of you, not behind you.
• Background: Be mindful of your background. It shouldn't be a distraction to those viewing your screen. You may not want students or co-workers to see the basket of laundry behind you, just waiting to be folded.
• Camera Angle: The ideal position for your camera is directly on your face or slightly above. You can always adjust it during the meeting if it looks bad.
• Positioning: Position yourself so you are squarely in the middle of the camera frame with your face taking up at least one-third of the space.
• Clothing: Wear something bright and solid. Checks and florals may not look as good online as they do in person.

Don't enable Personal Meeting ID

When scheduling the meeting:

1. Under Meeting ID, choose Generate Automatically rather than Personal Meeting ID.
2. Click the Schedule button.

When scheduling the meeting:

1. Click Schedule.
2. Click Require meeting password. The password will display and be shared with participants in the invitation.
3. Click the Schedule button.

When scheduling the meeting:

1. Click Schedule.
2. Click Advanced Options at the bottom of the Zoom Scheduling screen.
3. Under Alternative Hosts, click Only authenticated users can join.
4. Click the Schedule button.

Before the meeting starts:

1. Click the gear icon in the upper right corner.
2. Click View More Settings at the bottom of the screen.This opens the Zoom web portal.
3. From the Meeting tab, click the Join Before Host slider to turn this option off.

Before the meeting starts:

1. Click the gear icon in the upper right corner.
2. Click View More Settings at the bottom of the screen. This opens the Zoom web portal.
3. Click the Telephone tab, scroll down and click the Mask phone number in the participant list slider to turn this option on.

Before the meeting starts:

1. Click Security at the bottom of the Zoom screen.
2. Click Enable Waiting Room.

While in a meeting:

1. Click Security at the bottom of the Zoom screen.
2. Choose Chat to uncheck it.

While in a meeting:

1. Click Manage Participants (Participants for Mac users) at the bottom of the screen.
2. Hover over the desired participant.
3. Click More to see options.
4. Choose Stop Video Stream.

While in a meeting:

1. Click Manage Participants (Participants for Mac users) at the bottom of the Zoom screen.
2. Click the Mute All button at the bottom.

While in a meeting:

1. Click Security at the bottom of the Zoom screen.
2. Choose Lock Meeting.