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Frequently Asked Questions

1. How do I receive access to the animal facility?

2. How do I register for hands-on animal training?

3. How do I attend a facility orientation?

4. Are visitors allowed to access the animal facility?

5. How do I obtain a special feed/water SOP for my IACUC protocol?

6. How do I print cage cards?

7. How do I send animals to another institution or import animals from another institution?

8. How do I place an animal order?

9. How do I transfer animals to another UTHSC PI?

10. How do I reserve a procedure room within an animal facility?

11. How do I reserve an anesthetic machine?

12. Do I need to test biological material (e.g. cell lines, antibodies etc.) before administering to an animal?

13. How do I transfer animals between LACU animal facilities?

14. Is technical support available from the LACU?

15. Can I order controlled drugs through the LACU?

16. Can I order drugs or supplies through the LACU?

17. How do I order buprenorphine SR from Zoopharm?

18. Can the LACU sterilize my surgical supplies?

Answers


1. How do I receive access to the animal facility?

To receive access to an animal facility, you must complete three items. First, you must be added to an approved IACUC protocol. Second, you must be enrolled in the UTHSC Occupational Health and Safety Program. Third, you must attend a LACU Facility Orientation during which you receive a tour of the facility. At the end of the tour, the facility supervisor will submit an access request to Campus Police. You will only receive access to facilities and rooms in which you have animals. You will also receive access to common areas (e.g. procedure rooms).

2. How do I register for hands-on animal training?

To register for hands-on animal training, visit the UTHSC HR Training Calendar. Here you will see listed classes in Rodent Technique Training (2nd and 4th Tuesday of each month) and Aseptic Technique (3rd Tuesday of each month). Register for the class(es) you wish to attend. All classes start at 10am and are held in Coleman B103. For more information, see the LACU Training webpage.

3. How do I attend a facility orientation?

To register for a facility orientation, visit the UTHSC HR Training Calendar. Here you will see list “Orientation to the Lab Animal Care Unit”. Register for the orientation you wish to attend. Orientations are given the 2nd and 4th Tuesday of each month from 1-3pm in Coleman A101. The orientations are presented by the LACU Training Coordinator, Leadra Williford and are then followed by a facility tour by a LACU supervisor.

4. Are visitors allowed to access the animal facility?

Visitors are only permitted to enter the animal facility under special circumstances which must be approved by the LACU Director. Visitors must also be enrolled in the UTHSC Occupational Health and Safety Program. To request visitor access to one of LACU’s animal facilities, contact Dr. Hamilton.

5. How do I obtain a special feed/water SOP for my IACUC protocol?

A template of the special feed/water SOP is found on the LACU Guidelines and Procedures webpage. Complete the SOP and send it to the vet for your building. The SOP will be sent back to you once it is signed by the facility vet and supervisor.

6. How do I print cage cards?

To print cage cards for a specific protocol, you must have been assigned animal order privileges for that protocol. Also, ACAP training is provided through the LACU supervisors so contact the supervisor for your building before attempting to print cage cards for the 1st time. All cage card functions are performed through ACAP. Log into ACAP using your UTHSC log in credentials. In the left-hand column, click on “Manage Cage & Animal Requests”. A new window will appear and then select the appropriate protocol from the drop-down menu. A series of tabs will appear. Click on the “Cage Card Requests” tab and then click on the “Create New Cage Card Request” button. Enter information related to animal number, sex etc., housing information (e.g. room location, building cage type etc.), and account number. Also indicate how many cages are being created. Once all information has been entered, click the Save & Print button if you want to print cage cards immediately, or Save & Continue button if you want to print cards at a later time. A new page will appear showing a cage card request ID number.

Cage cards can only be printed through the cage card printers located in each animal facility. Once you have finished all the above steps, log into ACAP using one of the facility computers. In the left-hand column, click on “Manage Cage & Animal Requests” Under “. A new window will appear and then select the appropriate protocol from the drop-down menu. Click on “Pending Requests”. You will then find the cage card request ID from above. Follow the directions at the cage card printer to now print your cage cards. For a more detailed explanation, with screenshots, visit the visit the ACAP User’s Guide on the UTHSC IACUC webpage.

7. How do I send animals to another institution or import animals from another institution?

To send animals to another institution, or receive animals from another institution, please refer to the Animal Imports/Exports section of the Guidelines and Procedures webpage. There you will find step-by-step instructions on how to export/import animals. Dr. Tyler Aycock is the LACU veterinarian who oversees imports/exports.

8. How do I place an animal order?

Animal orders must be placed to: 1) order animals from a vendor (e.g. Jax), 2) receive animals from another institution, or 3) obtain animals from a different UTHSC PI. The process to order animals from a vendor is outlined below but more info can be found in the "How do I Submit an Order for New Animals” document on the LACU Animal Ordering webpage. The process is the same as outlined in Question 6 above. Log into ACAP using your UTHSC log in credentials. In the left-hand column, click on “Manage Cage & Animal Requests”. A new window will appear and then select the appropriate protocol from the drop-down menu. A series of tabs will appear. Click on the “Animal Orders” tab and then click on the “Create New Order Request” button. Information you will need to provide includes:

  1.  Account
  2. Contact name, email and phone number
  3. Requested delivery date. The date you wish the animals to arrive on campus
  4. Source of animals. If ordering animal from a vendor, select the vendor name from the drop-down list. If receiving animals from another institution, select “Other-import to UT”. If receiving animals from another UTHSC PI, select “Other-UTHSC Investigator”.
  5. Animal information. You must provide either the Age or Weight for the animals being ordered. Also, select the correct strain from the drop-down list (if the strain you want to order does not appear in the list, you may need to first add the strain to the protocol). If you are receiving animals from another UTHSC PI, indicate the cage card numbers and building location for the animals to be transferred.
  6. Animal quantity.
  7. Building and Room Number
  8. Cage Type. Indicate what cage type the animals will be housed in upon arrival.
  9. Cage quantity

Once all the above information is entered, click the Submit Order button at the page bottom. The order will then be entered into the ordering system.

For vendor orders, the LACU will place the order with the vendor.

For orders from another institution, shipment will be arranged by Dr. Aycock who oversees imports.

For orders to receive animals from another UTHSC PI, the LACU first needs to approve the order as the animals will usually need to change rooms or buildings. For a more detailed explanation, with screenshots, visit the ACAP User’s Guide on the UTHSC IACUC webpage.

9. How do I transfer animals to another UTHSC PI?

To transfer animals to a different UTHSC PI, the process is treated like an animal order. Please see Question 8 above for step-by-step instructions.

10. How do I reserve a procedure room within an animal facility?

All of the procedure rooms within the LACU animal facilities can be reserved through Outlook calendars. The procedure room names in Outlook are prefaced by UTHSC and then the building name. For example, to book procedure room 141 in the TSRB, search for UTHSC TSRB and then a list of rooms will appear, one of which will be UTHSC TSRB Procedure Room 141. Open the calendar and then you can add a reservation date and time. You are able to delete your reservation once made, but you cannot modify a reservation made by a different individual. When making a reservation, please be sure to include your name so someone can contact you if needed.

11. How do I reserve an anesthetic machine?

At the TSRB and CRB, isoflurane anesthetic machines can be reserved through online Outlook calendars. In Outlook calendar, search for UTHSC CRB or UTHSC TSRB and you will see the anesthesia machines listed for the various rooms/areas. Open the calendar and then you can add a reservation date and time. You are able to delete your reservation once made, but you cannot modify a reservation made by a different individual. When making a reservation, please be sure to include your name so someone can contact you if needed.

12. Do I need to test biological material (e.g. cell lines, antibodies etc.) before administering to an animal?

If the biological material was created in an animal (e.g. rodent cell line, antibodies raised in mice), then it must be tested for rodent pathogens before being administered to animals on campus. This is to ensure that the material is not harboring any infectious agents which could potentially result in a disease outbreak within a LACU animal facility. Biologics are sent to Idexx Bioanalytics for IMPACT testing. Please contact Stacey Barnett for more information and sample requirements.

13. How do I transfer animals between LACU animal facilities?

If you are transferring cages that remain on the same IACUC protocol, then simply place a LACU Transfer card on the cage and indicate to which facility the cage is to be transferred. Notify the LACU supervisor for your building that you have cages to transfer. If cages are being transferred from one investigator to another, this is handled as an animal order and the process is outlined in Question 8 above.

14. Is technical support available from the LACU?

Yes, the LACU provides technical support for many projects on campus. This includes hands-on training, rodent IV injections, breeding colony management, tissue collection for genotyping etc. The work is primarily performed by the LACU veterinary technicians. To request support for the CRB or TSRB, please contact Dr. Brianne Hibl. To request support for Coleman, Wittenborg, or TriMetis, please contact Dr. Tyler Aycock.

15. Can I order controlled drugs through the LACU?

No, the LACU cannot order or supply controlled dugs for investigators. Each investigator must have their own DEA and TN State Board of Pharmacy licenses to order controlled drugs for their research projects. Please see the Research Safety Affairs “RS202 - Controlled Substances in Research” policy on the UTHSC Safety Policies webpage for more information.

16. Can I order drugs or supplies through the LACU?

The LACU encourages labs to order as many as their own supplies/drugs as possible. However, drugs such as isoflurane, meloxicam, carprofen and styptic powder can be obtained through the LACU. Please contact the veterinarian or veterinary technician for your building. You will need to provide the IACUC protocol number as well as an account number to which the supplies will be billed.

17. How do I order buprenorphine SR from Zoopharm?

To order buprenorphine SR from Zoopharm, you will first need to have a DEA and TN State Board of Pharmacy license for Schedule III drugs. Contact a LACU veterinarian who will fax a prescription for buprenorphine to Zoopharm. Once they receive the prescription, you must contact Zoopharm to set up an account and provide them with your DEA license number and shipping address.

18. Can the LACU sterilize my surgical supplies?

Yes, the LACU can sterilize supplies using an autoclave or though ethylene oxide gas, which is suitable for delicate materials that may be damaged during an autoclave cycle. Please contact the veterinarian or veterinary technician for your building if you need supplies sterilized.

Last Published: Jun 18, 2019