Bid Limits

The following bid limits apply to goods and services acquired from outside vendors.

Purchases Less Than $5,000

Bids are not required for purchases less than $5,000. However, departments are encouraged to make purchases under University or State contracts or to obtain the best price for the items required. Please review additional guidelines for purchases less than $5,000.

Purchases Between $5,000 and $24,999.99

All purchases between $5,000 and $24,999.99 not covered on existing contracts and framework orders will be made by Purchasing Services based on the solicitation of informal competitive price quotations from at least three sources unless a non-competitive (i.e., sole-source, proprietary, or emergency) justification is approved. Informal bids may be obtained in writing, by facsimile, or by telephone. Departments may request authority from Purchasing Services to solicit informal bids within this range in some situations. Any such bids received by departments must accompany the requisition sent to Purchasing Services.

Purchases of $25,000 and Higher

All purchases of $25,000 and higher not covered on existing contracts and framework orders will be made by Purchasing Services based on the solicitation of written sealed bids from 15 vendors or the number of vendors on the Qualified Bidders List, whichever is less, unless a non-competitive (i.e., sole-source, proprietary, or emergency) justification is approved. A public opening of the bids received will be held at the time and date specified on the bid solicitation request.

Non-Competitive Purchases of $5,000 or above

To document an emergency purchase or to request that a purchase be made on a non-competitive basis in accordance with Fiscal Policy FI0410 (Purchasing - Bidding Requirements), the department should process IRIS transaction ZNJ_MAINT_REQ_NCJ (Maintain Requisition Non-Competitive Justification. Instructions for completing this transaction are available within the IRIS transaction by going to the top of the screen and click on Help >> IRIS Help.