2014 - 2015 Vacation / Leave Form

To: All General Surgery Residents
From: Liz Pritchard, M.D.
Program Director, Surgery

Vacation Rules:

  • Residents have three (3) weeks of vacation (Monday through Sunday). If you are off the weekend before vacation starts, it is counted as part of your 1 in 7 "days off," not part of vacation.
  • NO vacation on the following dates unless there is a VERY special reason (you MUST note that special reason on your vacation request):
    • Week of Thanksgiving: November 24 - 30
    • Weeks of Christmas and New Year: December 22 - January 4
    • Last week of the year: June 22 - 30
    • SVMIC week: September 22 - 28
    • Week of Mock Orals: May 10 - 17 (Prelims are excluded from this restriction)
  • Where there is a conflict, priority will be given to the most senior resident unless there is a special reason.
  • If you have a special occasion, (baby, wedding, etc.) put that in the comments on your request.
  • No vacation on ROH-Floor (formerly the MED) or ROH-ICU.
  • No vacation on MUH Vascular.
  • No vacation on ROH Plastic: March 2 - 8
  • Rotations on which you are the only resident, (2nd year at ROH), you can take vacation as a PGY-3 at ROH. It must be on the week where there are two (2) Trauma Call days.
  • Extenuating circumstances will be reviewed on a case by case basis.

ANY LEAVE, INCLUDING MEETINGS, ETC., MUST BE REGISTERED VIA THIS MECHANISM. Please complete and submit this form NO LATER THAN JULY 21, 2014. Once vacations are assigned, requests for changes should be emailed to Cynthia Tooley at ctooley@uthsc.edu. I will attempt to give everyone their top vacation choice, but with patient care requirements and 52 residents, some of you may get your second choice.

ALL LEAVE REQUESTS FOR ANY REASON MUST BE SUBMITTED TO MY OFFICE. VACATIONS EXTEND FROM MONDAY THRU SUNDAY.

By pressing the submit button, your request will be electronically submitted to me for consideration. Contact Cynthia at (901) 448-7635 if you do not receive an e-mail acknowledgement within a few days. It is your responsibility that the information submitted be accurate and submitted successfully. Print out a copy of your request for your records.

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Week One

Choice Service Leave Date (Mon) Last Date (Sun)
1st Choice
2nd Choice

Week Two

Choice Service Leave Date (Mon) Last Date (Sun)
1st Choice
2nd Choice

Week Three

Choice Service Leave Date (Mon) Last Date (Sun)
1st Choice
2nd Choice

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It is your responsibility that the information submitted be accurate and submitted successfully. For you records, print out a copy of your request.

By pressing the submit button, your request will be electronically submitted to Dr. Pritchard for consideration.