The University of Tennessee Policies on Safety and Health

SUBJECT: Q. MOTOR VEHICLE SAFETY

EFFECTIVE: 3/15/86

REVISED 5/1/93

Motor vehicle policy and procedures are stated in The University of Tennessee Transportation Services Policies and Procedures on the use of University-owned Motor Vehicles - July 1989, or the most current revision of this policy. This policy must be made available to all drivers of University-owned vehicles. A copy should be maintained in the glove box of the University-owned vehicles and is also available at each motor pool location.

Reference also shall be made to the University of Tennessee Fiscal Policy Statement, Statement 05, Section No. 090, Part No., 01 Paragraph 3. These policies set forth the University rules for the operation of all of its owned motor vehicles, licensed for use on public highways.

The requirements set forth in this policy shall be the responsibility of the SO in cooperation with those person(s) who have other responsibilities relating to the use of University-owned vehicles.

This policy encourages the use of a campus safety committee in the carrying out of campus specific automobile safety program procedures. However, future OSHA rules relating to this subject may require a specific employer-developed safety program, including accident evaluation, driver requirements and training.

The University's program shall consist of the following minimal requirements pending the OSHA and TOSHA adoption of a final rule. It may be necessary to have additional requirements, depending upon the rules as they are adopted.

Each campus shall have a policy specific to its particular mission and use of automobiles. The basic requirements of such policy shall be:

  1. Campus review of all accidents involving vehicles owned by the University or used on behalf of the campus/unit. Such review may not be necessary for accidents involving no more than $200.00 damage to the vehicle, no injury, and no third party involvement.
  2. Review the circumstances of the accident in an attempt to determine whether or not the accident could have been avoided.
  3. Determination of any violation of University policy regarding the authorized use of the vehicle.
  4. Recommendation for future action, if any, including, but not limited to, driver training and restricted use of vehicles owned by the University.
  5. Determination of prompt reporting of accidents involving University-owned and/or operated vehicles to the appropriate University department(s).
  6. Any special training necessary prior to authorized use of University-owned automobiles.
  7. The development of an internal campus flow of information regarding automobile accidents for the use of the SO.

The Office of Risk Management will provide each campus with information about all automobile accidents reported. Such reports will be provided at least quarterly.