ITS Project Listing


Information Technology Services is always working on multiple projects that help advance the missions of the university. This list reflects the major projects we recently completed, currently are working on, and are planning for the near future and the tangible benefits of each for our customers. Return to this list periodically to see the exciting things we are doing to enhance your teaching, learning, research, and clinical practice!

If you have questions about this list, please contact ITS project manager Vikki M. Massey at vmercer@uthsc.edu or 901-448-8040. To request a project, please submit a Project Request Form. We will respond to your request within three business days to begin the review process.

Projects In Execution Phase

All necessary work to complete the following projects has been defined and a completion date estimated based on that work, available resources, and other constraints. Please note the completion estimate for any project is subject to change based on a number of factors.

PROJECTSPONSORESTIMATED COMPLETIONPROJECT CATEGORYBENEFIT TO CAMPUS
Banner: Workflows (Top 5 issues) Student Affairs & Enrollment Services December 2015 New Initiative Use the Banner Workflow tool to improve efficiency and communication with students, colleges, faculty, staff, alumni, and prospective students; automate work processes; and increase data security and integrity
2015 Blackboard cleanup and Banner integration (formerly two separate projects: Blackboard-Banner integration and Blackboard server migration to vendor) Information Technology Services December 2015 Enhancement Improves server and system performance and reliability; reduces unexpected downtime; reduces manual administration of Blackboard system and increases data integrity by automating user account creation, course creation, and course enrollment
Formal establishment of ITS Project Management Office (creation of charter) Information Technology Services January 2016 New Initiative Formalizes and standardizes the management of projects to achieve more positive, quantifiable outcomes; ensures the alignment of projects with the university's strategic goals
Banner: XE test instance Student Affairs & Enrollment Services February 2016 Enhancement Phase I of upgrade to Banner XE, which provides a more user-friendly interface as well as added flexibility and functionality to the student information system
FileMaker Pro (FMP) Support Information Technology Services February 2016 Technical Infrastructure Provides customers with basic support and access to the latest version of FMP and FM server at no individual or departmental cost
IT service catalog Information Technology Services March 2016 Technical Infrastructure Provides customers with a categorized web listing and description of all ITS-delivered services and enables ITS to show its business value
Office 365: Phase II Information Technology Services Spring 2016 New Initiative Provides Office Pro Plus, OneDrive for Business, Lync Online, SharePoint Online, Yammer, and other tools and services to faculty, staff, and students at no individual or departmental cost
Office 365: Email migration to Exchange Online Information Technology Services Summer 2016   Technical Infrastructure Increases email quota to 50GB per person
Encryption software (Trend Micro): Phase I Information Technology Services Summer 2016 Technical Infrastructure Protects UTHSC data in the case of computer theft or loss

Project Category Definitions:

  • Mandatory: A project whose output is required by the government, UTHSC administration, or UT administration
  • Technical Infrastructure: A project whose output maintains or enhances the services, systems, and facilities that enable ITS to fulfill its missions; may be a new initiative or an enhancement
  • New Initiative: A non-technical infrastructure project that creates a new product, service or result for the university
  • Enhancement: A non-technical infrastructure project that upgrades the functionality or features of an existing product or service

 
PROJECTSPONSORCOMPLETION DATEBENEFIT TO CAMPUS
Advanced network firewalls (Palo Alto) Information Technology Services January 2015 Increases network security by blocking threats
Tax form (1098-T) processing in Banner Bursar’s Office January 2015 Provides students with a more convenient and efficient way to access tax documents
50-mile radius tuition discount application Bursar’s Office February 2015 Reduces the manual overhead associated with the current method of determining and processing discounts for students who live outside Tennessee but within 50 miles of Memphis
Web content management system upgrade (OU Campus) Information Technology Services February 2015 Increases the accuracy of web content and the productivity of the Web Services team by distributing web content editing duties to content owners
Fitness Center management software implementation Campus Recreation March 2015 Increases efficiency by reducing current manual processes for many aspects of recreation management (ex., patron check-in)
UTHSC website redesign: Phase I Chancellor March 2015 Modernizes the UTHSC website to meet or exceed standards set by other medical colleges and universities as well as the expectations of incoming students (NOTE: Project output will be a proposed home page redesign and supporting page templates, not the actual redesign itself)
AxiUm 6 upgrade College of Dentistry June 2015 Updates Dentistry’s electronic health record system to latest version (v6) to facilitate ICD10 compliance and enhance functionality
MiPACS image system implementation College of Dentistry July 2015 Replaces current picture archiving communication system in hopes of providing enhanced dental image quality and patient care
Windows 2003 Server operating system retirement Information Technology Services July 2015 Maintains data and systems security by removing an operating system that Microsoft will stop supporting in July 2015
Employee relations management system (HR Acuity) implementation Human Resources October 2015 Enables consistent documentation of employee issues, a structured process for workplace investigation, and immediate search and reporting
Library website update: Phase I Library October 2015 Increases website security by moving site to new server and updated WordPress software
Security information and event management system (LogRhythm) Information Technology Services October 2015 Increases the security of UTHSC data and computing resources and facilitates compliance to a number of regulations (ex., HIPAA)
Union City, TN, dental clinic IT setup College of Dentistry October 2015 Expands college's clinical reach
Anatomical Bequest Program application upgrade Anatomical Bequest Program November 2015 Secures the program's data by upgrading the application used to track bequests to a supported software version
UT Medical Group email migration College of Medicine November 2015 Reduces UTMG's IT operational costs

Projects In Planning Phase

Work has begun on the following projects, but no schedule or completion estimate has been established.

PROJECTSPONSORBENEFIT TO CAMPUS
Acalog-Banner integration (Acalog) Academic, Faculty, and Student Affairs Ensures course information listed in Banner matches what is in the Acalog academic catalog management system, thereby providing more accurate and consistent-looking data across university publications, systems, and websites
Apple device management (Casper) Information Technology Services Facilitates the management and security of the university’s network, computers, and other computing resources
Application inventory Information Technology Services Supports IT Security efforts by facilitating agile and accurate information updates on applications residing on UTHSC servers
Banner: Implementation of Axiom data-capture solution Academic, Faculty, and Student Affairs Reduces the manual data entry currently required for inputting information from electronic applications into Banner
Bristol, TN, dental clinic IT setup College of Dentistry Expands college’s clinical reach; provides additional rotation site for dental students
Campus security system Office of Executive Vice Chancellor Strengthens campus security efforts by creating a clear, intentional strategy and acquiring and implementing an integrated system to support it
CFR grants application Corporate and Foundation Relations Office Provides more efficient means for documenting, reporting on, and facilitating faculty/staff searches for corporate and private giving opportunities
College of Medicine Clerkship scheduler upgrade College of Medicine Updates the current clerkship scheduler to meet student and administrator needs; streamlines the process for adding clerkship schedules into Banner
College-specific transcript report Registrar’s Office Facilitates the automation of the degree audit process
Disabilities Services management application Student Academic Support Services and Inclusion Streamlines the processes of applying for, tracking, reporting, documenting, and assigning accommodations, which facilitates student success, retention, and graduation
Disaster recovery/business continuity plan Information Technology Services Facilitates continued operation of the university following a disaster by ensuring that UTHSC data is preserved and accessible and a plan is in place to direct the appropriate people to take the proper actions after an event occurs
Human Resources: Educational Assistance Online Forms Human Resources Simplifies the educational assistance process by directing employees to the appropriate forms, allowing them to fill out the forms online, and digitizing the form authorization process
Jackson (TN) Family Practice clinic website Jackson Family Practice Clinic Provides a care-centered site that focuses on services, providers, hours, and other information needed by patients
Library website update: Phase II Library Updates website look; reduces work needed to keep site up to date
UTMG IT Support: Discovery Phase UT Medical Group Supports UTHSC clinical operation; reduces UTMG operations support cost
VPN access review Information Technology Services Increases security of UTHSC data and computing and networking resources by removing unused access to remote-access client

Current Projects

Projects In Execution Phase

All necessary work to complete the following projects has been defined and a completion date estimated based on that work, available resources, and other constraints. Please note the completion estimate for any project is subject to change based on a number of factors.

PROJECTSPONSORESTIMATED COMPLETIONPROJECT CATEGORYBENEFIT TO CAMPUS
Banner: Workflows (Top 5 issues) Student Affairs & Enrollment Services December 2015 New Initiative Use the Banner Workflow tool to improve efficiency and communication with students, colleges, faculty, staff, alumni, and prospective students; automate work processes; and increase data security and integrity
2015 Blackboard cleanup and Banner integration (formerly two separate projects: Blackboard-Banner integration and Blackboard server migration to vendor) Information Technology Services December 2015 Enhancement Improves server and system performance and reliability; reduces unexpected downtime; reduces manual administration of Blackboard system and increases data integrity by automating user account creation, course creation, and course enrollment
Formal establishment of ITS Project Management Office (creation of charter) Information Technology Services January 2016 New Initiative Formalizes and standardizes the management of projects to achieve more positive, quantifiable outcomes; ensures the alignment of projects with the university's strategic goals
Banner: XE test instance Student Affairs & Enrollment Services February 2016 Enhancement Phase I of upgrade to Banner XE, which provides a more user-friendly interface as well as added flexibility and functionality to the student information system
FileMaker Pro (FMP) Support Information Technology Services February 2016 Technical Infrastructure Provides customers with basic support and access to the latest version of FMP and FM server at no individual or departmental cost
IT service catalog Information Technology Services March 2016 Technical Infrastructure Provides customers with a categorized web listing and description of all ITS-delivered services and enables ITS to show its business value
Office 365: Phase II Information Technology Services Spring 2016 New Initiative Provides Office Pro Plus, OneDrive for Business, Lync Online, SharePoint Online, Yammer, and other tools and services to faculty, staff, and students at no individual or departmental cost
Office 365: Email migration to Exchange Online Information Technology Services Summer 2016   Technical Infrastructure Increases email quota to 50GB per person
Encryption software (Trend Micro): Phase I Information Technology Services Summer 2016 Technical Infrastructure Protects UTHSC data in the case of computer theft or loss

Project Category Definitions:

  • Mandatory: A project whose output is required by the government, UTHSC administration, or UT administration
  • Technical Infrastructure: A project whose output maintains or enhances the services, systems, and facilities that enable ITS to fulfill its missions; may be a new initiative or an enhancement
  • New Initiative: A non-technical infrastructure project that creates a new product, service or result for the university
  • Enhancement: A non-technical infrastructure project that upgrades the functionality or features of an existing product or service

Recently Completed

 
PROJECTSPONSORCOMPLETION DATEBENEFIT TO CAMPUS
Advanced network firewalls (Palo Alto) Information Technology Services January 2015 Increases network security by blocking threats
Tax form (1098-T) processing in Banner Bursar’s Office January 2015 Provides students with a more convenient and efficient way to access tax documents
50-mile radius tuition discount application Bursar’s Office February 2015 Reduces the manual overhead associated with the current method of determining and processing discounts for students who live outside Tennessee but within 50 miles of Memphis
Web content management system upgrade (OU Campus) Information Technology Services February 2015 Increases the accuracy of web content and the productivity of the Web Services team by distributing web content editing duties to content owners
Fitness Center management software implementation Campus Recreation March 2015 Increases efficiency by reducing current manual processes for many aspects of recreation management (ex., patron check-in)
UTHSC website redesign: Phase I Chancellor March 2015 Modernizes the UTHSC website to meet or exceed standards set by other medical colleges and universities as well as the expectations of incoming students (NOTE: Project output will be a proposed home page redesign and supporting page templates, not the actual redesign itself)
AxiUm 6 upgrade College of Dentistry June 2015 Updates Dentistry’s electronic health record system to latest version (v6) to facilitate ICD10 compliance and enhance functionality
MiPACS image system implementation College of Dentistry July 2015 Replaces current picture archiving communication system in hopes of providing enhanced dental image quality and patient care
Windows 2003 Server operating system retirement Information Technology Services July 2015 Maintains data and systems security by removing an operating system that Microsoft will stop supporting in July 2015
Employee relations management system (HR Acuity) implementation Human Resources October 2015 Enables consistent documentation of employee issues, a structured process for workplace investigation, and immediate search and reporting
Library website update: Phase I Library October 2015 Increases website security by moving site to new server and updated WordPress software
Security information and event management system (LogRhythm) Information Technology Services October 2015 Increases the security of UTHSC data and computing resources and facilitates compliance to a number of regulations (ex., HIPAA)
Union City, TN, dental clinic IT setup College of Dentistry October 2015 Expands college's clinical reach
Anatomical Bequest Program application upgrade Anatomical Bequest Program November 2015 Secures the program's data by upgrading the application used to track bequests to a supported software version
UT Medical Group email migration College of Medicine November 2015 Reduces UTMG's IT operational costs

What's Coming...

Projects In Planning Phase

Work has begun on the following projects, but no schedule or completion estimate has been established.

PROJECTSPONSORBENEFIT TO CAMPUS
Acalog-Banner integration (Acalog) Academic, Faculty, and Student Affairs Ensures course information listed in Banner matches what is in the Acalog academic catalog management system, thereby providing more accurate and consistent-looking data across university publications, systems, and websites
Apple device management (Casper) Information Technology Services Facilitates the management and security of the university’s network, computers, and other computing resources
Application inventory Information Technology Services Supports IT Security efforts by facilitating agile and accurate information updates on applications residing on UTHSC servers
Banner: Implementation of Axiom data-capture solution Academic, Faculty, and Student Affairs Reduces the manual data entry currently required for inputting information from electronic applications into Banner
Bristol, TN, dental clinic IT setup College of Dentistry Expands college’s clinical reach; provides additional rotation site for dental students
Campus security system Office of Executive Vice Chancellor Strengthens campus security efforts by creating a clear, intentional strategy and acquiring and implementing an integrated system to support it
CFR grants application Corporate and Foundation Relations Office Provides more efficient means for documenting, reporting on, and facilitating faculty/staff searches for corporate and private giving opportunities
College of Medicine Clerkship scheduler upgrade College of Medicine Updates the current clerkship scheduler to meet student and administrator needs; streamlines the process for adding clerkship schedules into Banner
College-specific transcript report Registrar’s Office Facilitates the automation of the degree audit process
Disabilities Services management application Student Academic Support Services and Inclusion Streamlines the processes of applying for, tracking, reporting, documenting, and assigning accommodations, which facilitates student success, retention, and graduation
Disaster recovery/business continuity plan Information Technology Services Facilitates continued operation of the university following a disaster by ensuring that UTHSC data is preserved and accessible and a plan is in place to direct the appropriate people to take the proper actions after an event occurs
Human Resources: Educational Assistance Online Forms Human Resources Simplifies the educational assistance process by directing employees to the appropriate forms, allowing them to fill out the forms online, and digitizing the form authorization process
Jackson (TN) Family Practice clinic website Jackson Family Practice Clinic Provides a care-centered site that focuses on services, providers, hours, and other information needed by patients
Library website update: Phase II Library Updates website look; reduces work needed to keep site up to date
UTMG IT Support: Discovery Phase UT Medical Group Supports UTHSC clinical operation; reduces UTMG operations support cost
VPN access review Information Technology Services Increases security of UTHSC data and computing and networking resources by removing unused access to remote-access client