Outlook 2010-2013 Backup

How do I create a backup of my mailbox in Outlook 2010/2013?

Another way to make a backup file, involves exporting (copying) the contents of the message folder to a Personal Folders file (.pst) , a data file that stores your messages and other items on your computer, using the Import and Export Wizard. This creates the backup .pst file. You can then copy the .pst file onto a CD or DVD for safekeeping or to move the data to another computer with Outlook installed.

To create and Export a Personal Folder File for your mail:

  1. From the File menu, select Open and Export.
  2. Select Import/Export.
  3. Select Export to a file, then Next. 
    screen shot step 3 backup
  4. Select Personal Folder File (.pst) and select Next.
    screen shot step 4 backup
  5. Select the folder you wish to export from under the list of folders (if you want to include subfolders check the box marked as such) and select Next.
    screen shot step 5 backup
  6. Under the option "Save Exported File As:" type the path and name of the file you wish to save as the exported file. The recommended file type is the .pst *By default, the file will be saved to C:\Documents and Settings\"user account"\Local Settings\Application Data\Microsoft\Outlook\backup.pst
  7. Select Do not Export Duplicate Items.
  8. Select Finish.
  9. Create a file name and enter a password for the file if desired. THIS PASSWORD CANNOT BE RECOVERED IF IT IS FORGOTTEN. You can leave the password blank if you would like. Files with passwords can only be recovered IF you know the password.
  10. Select OK and then enter your password. This will save your Mail, Journal, or Notes folder as a Personal Folder file in the given path.

What type of files can I export to?

  • Comma Separated Values (MS-DOS) (.csv)
  • Comma Separated Values (Windows) (.csv)
  • Microsoft Access 97-2003 (.mdb)
  • Microsoft Excel 97-2003 (.xls)
  • Personal Folder file (.pst)
  • Tab Separated Values (MS-DOS) (.txt)
  • Tab Separated Values (Windows) (.txt)

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