Share Contacts or Manage Contact Permissions in Outlook

Outlook 2010/2013

  1. From the Contacts tab, right-click on your Contacts and choose Share, then Folder Permissions.
  2. On the Permissions tab, you may add or remove users whom you have delegated access to your calendar.
  3. To add a new delegate, select Add... and search for the desired user by Last Name. You can search the Global Address List, or your personal contacts list by selecting the appropraite drop down under Address Book. Under the Permissions heading choose the level of detail you would like to provide the user.
  4. To remove a delegate, select the user and choose Remove.
  5. Click Apply, then OK.
contacts  screenshot 1

A description of the permission levels is below. You can create custom permissions by selecting the appropriate check boxes and options under Permissions.

Owner

With this permission level (or role) you can create, read, modify, and delete all items and files, and create subfolders. As the folder owner, you can change the permission levels that other people have for the folder. (Does not apply to delegates.)

Publishing Editor

With this permission level (or role) you can create, read, modify, and delete all items and files, and create subfolders. (Does not apply to delegates.)

Editor

With this permission level (or role) you can create, read, modify, and delete all items and files.

Publishing Author

With this permission level (or role) you can create and read items and files, create subfolders, and modify and delete items and files that you create. (Does not apply to delegates.)

Author

With this permission level (or role) you can create and read items and files, and modify and delete items and files that you create.

Contributor

With this permission level (or role) you can create items and files only. The contents of the folder do not appear. (Does not apply to delegates.)

Reviewer

With this permission level (or role) you can read items and files only.

Outlook 2007

  1. In Contacts, in the Navigation Pane, click Share My Contacts.
  2. To allow anyone access to your Contacts
    In the Name box, click Default.
    Under Permissions, in the Permission Level list, click the permission level that you want.
  3. To specify the individuals who can access your Contacts:
    • Click Add.
    • In the Add Users dialog box, in the Type Name or Select from List box, enter the name of the person whom you want to grant sharing permissions to.
    • Under Add Users, click Add, and then click OK.
    • In the Name box, click the name of the person you just added.
    • Under Permissions, in the Permission Level list, click the permission level that you want

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