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Building Emergency Preparedness

UTHSC Building Emergency Preparedness is an effort to connect the campus emergency planning and response with the campus community. The goal is to train some people in basic emergency response actions who know the building and occupants and can act as a resource and liaison to the students, faculty, and staff who frequent that facility.

The two most basic responses are to shelter or evacuate. Each building has designated shelter areas and evacuation assembly points that are listed on building signs like this one that can be found near the elevators exits. 

This information is covered in each Building Evacuation Action Plan (BEAP) which is developed by Campus Emergency Management in conjunction with the University units.  The BEAP for each UTHSC building provides safety instruction and guidance to students, faculty, staff, and visitors during an emergency. The BEAP provides procedures to evacuate, shelter, or relocate in response to an emergency or critical incident.

This BEAP is an integral part of creating community resilience, preparing for individual life safety issues, and coordinating with the campus-wide response effort in a major disaster.

This BEAP is developed not only to provide for the safety of the University community, but also to comply with Occupational Safety and Health Administration (OSHA) regulation 29 CFR 1910.38 and the Federal Emergency Management Agency (FEMA) guidelines.

There are two positions that are integral to the safety of occupants for building on Campus, and are listed below. These are designated by each Department Head, director, administrative entity, or his/her designee and work directly with Campus Safety and Emergency Management.

Emergency Preparedness Building Coordinator. Emergency Preparedness Building Coordinators are assigned for the purpose of connecting building emergency preparedness and response to the campus-wide effort.  They are available to the building occupants to assist in planning, preparation and response coordination for emergencies.  They may assist or serve in roles designated by the Department Head or his/her designee depending on the complexity of the building and operational specifics.

Emergency Preparedness Building Floor Manager. Floor Managers shall be designated. The Floor Managers are responsible for assisting the EP Building Coordinator and implementing emergency procedures for their respective floors. The duties, as personal safety and time permits, include:

  • Prior to an emergency, create a floor or department roster for accountability purposes.
  • Know where the recommended areas for shelter for severe weather and an outside chemical release are in the building.
  • Know where the buildings assembly areas are located.
  • Prior to an emergency, solicit volunteers to assist individuals with functional needs.
  • When an emergency occurs, ensure all persons are evacuated/sheltered, as dictated by the emergency.
  • Assist employees, students or visitors with functional needs.
  • Conduct a sweep of the floor and ensure that all occupants of the floor have evacuated or sheltered. Verify the following areas cleared: restrooms, break areas, conference rooms and storage closets.
  • Close all doors.
  • At the assembly area, conduct accountability of all personnel assigned to your specific floor/department and report it to the EP Building Coordinator. Immediately report to an emergency responder any known missing person or a person that may require assistance evacuating.

Last Published: Nov 27, 2017