2014 Medical Student Research Poster Session

February 28, 2014 | 11:00 A.M. 910/920 Plaza Lobby

All posters must be set up on their assigned board no later than 11:00 a.m. in the Plaza Lobby.


Presenter's Guide

Required Abstract Guidelines

All abstracts must meet the following format requirements :

  1. All text should be in Word format; 9.75 point Arial font.
  2. Abstracts SHOULD NOT EXCEED 400 WORDS (including author & affiliation information, and references).
  3. Provide the presenting author, affiliation and abstract title beginning at the top left margin of the abstract; format as indicated:
    • Presenting Author (including degree, MD, Ph.D. etc.): Bold Text
    • Hometown: Regular Font, Italicize
    • Undergraduate Institution/University: Regular Font, Italicize
    • Title of Abstract: Bold Text
    • List all additional authors below the Title using the following format: Regular Font, Italicize
      Joe D. Smith PhD¹, Jane White MD², John Tazzle&sup2 ³. Institute of Medical Research (Department of Psychology)¹,University of Tennessee HSC (Department of Medicine)², NIH Medical Research Program (T35K07405)³.
  4. Where scientific abbreviations are used, please include the full wording the first time this is used and the abbreviation thereafter. Please do not include Greek or other symbols but use the longhand version of the word (e.g. alpha, beta, delta).
  5. Superscripts or subscripts should be enclosed in parentheses if fonts are not available.
  6. Use standard format headings as follows (all caps, bold text):
  7. Indicate the granting agency & mechanism whose fiscal support made the research possible at the end of the abstract.
  8. Email abstract as a Word attachment to Debbey Hester, dhester@uthsc.edu
    • Attachment should be entitled using the presenting author’s name as follows:
      Last Name_First Name_GradDate
      (example: Hester_Deborah_052013).
    • Include your full name, and the name of your hometown and undergraduate school in your email
    • Printed copies will not be accepted

We reserve the right to disqualify any abstract that does not meet the accompanying formatting requirements.

Due to Print Shop deadlines, absolutely no abstract will be accepted after 3:00 PM on February 3, 2013.

Required Poster Guidelines

All posters must be set up on their assigned board no later than 10:00 a.m. in the Plaza Lobby and must meet the following requirements:

  • Board space is limited to four posters per display board (two posters per side). Therefore, posters (whether single or multipage format) may NOT exceed a 4 feet x 4 feet (120 X 120 cm) space on the board.
  • Poster display boards will be provided. All posters will be assigned a space on the display board.
  • Posters and supplies are provided at the student's expense. Funding for posters and/or supplies is not provided.
  • No materials for making posters will be available at the poster session. Posters will be attached to the display boards using thumbtacks.
  • Posters will be numbered in the order they are received.
  • Presenters will be expected to remain with their posters from 10:45 AM - 12:00 PM. Posters may remain on display in the Lobby until 2:00 p.m. Posters not picked up by 2:00 p.m. will be discarded.

Acceptable Poster Styles

Single panel poster.

Multiple panel poster.

Required standard format


  • Background, statement of problem, purpose/objectives


  • Experimental design, techniques


  • Data summary, findings


  • Summarize results/findings. Bullets work well to summarize key points, interpretations, implications

Additional Information

  • The top panel or space of the poster indicates the title, author, and institution(s). The lettering in this section should be at least 1" in height.
  • References' panel optional.
  • Choose a san-serif font like Helvetica, Arial, or Verdana. Avoid serif fonts such as Times New Roman. Once you choose a font, be consistent and use only that font.
  • Use 1.5- or double-spacing to make text easier to read.
  • Avoid large blocks of text
  • Use figures (graphs, charts and illustrations with captions) as much as possible, making sure they are legible and easy to read.
  • Great posters do not have to cost a lot of money! KEEP IT SIMPLE and provide a CLEAR "TAKE HOME" MESSAGE. You can provide details in discussions.

Neither the Alpha Omega Alpha Beta TN Chapter nor the Office of Student Affairs provides funding for posters.
Contact Debbey Hester, Program Coordinator at 901.448.5531 for additional information.