Faculty Handbook
July 1999

Glossary

Academic Governance

There are four levels of participation by the Faculty in the academic governance process.

Consultation

A body of faculty members who discuss with and inform the administrator with authority and responsibility for the decision. Such a committee is not a deliberative body; there is no vote. Rather the members express their views to inform an administrator's decision.

Advice or Recommendation

A deliberative body of faculty members who recommend policies or actions to an administrator who is authorized to make decisions. There is a vote. The administrator is not bound by the recommendation and accepts responsibility for the decision.

Shared Responsibility

A deliberative body of faculty members who make recommendations concerning policies or actions to an administrator who is authorized to make decisions. There is a vote. If the administrator and the deliberative body cannot agree and a decision is needed, the recommendation of the administrator and the deliberative body will be submitted in writing to the next higher administrative level for resolution.

Delegated Authority

A deliberative body of faculty is authorized to make decisions on specified matters. There is a vote. Such decisions are subject to administrative review, but will be altered only in rare circumstances.

Classifications of Faculty Appointments

Administrative Appointment

Administrative appointments are for those individuals who are primarily employed by The University as non-faculty members of the UT Memphis executive, administrative, or professional staff, but who also devote a portion of their effort to service on the UT Memphis faculty. Appointees must be qualified to hold academic rank based on their qualifications and experience. Appointees are eligible for University benefits based on their non-faculty positions and are not eligible for tenure. Individuals with administrative appointments are entitled to the rights and privileges of faculty members only with respect to their faculty activities but not with respect to their non-faculty activities. At the end of the appointment term, the faculty appointment will be discontinued, unless it is renewed.

Affiliated Appointment

Affiliated appointments are for those faculty members who are employed by an institution that has a formal UT Memphis affiliation but who devote a portion of their effort to service on the UT Memphis faculty, generally without monetary compensation from UT Memphis. Appointees receive group insurance, retirement plans, or other standard benefits through the affiliated institution. Appointees are not eligible for tenure. Appointees are assigned standard faculty rank based on their qualifications and experience. If a staff member of an affiliated institution is awarded a faculty appointment at UT Memphis, that individual is responsible to the Chair of the appointing department for his or her activities as a faculty member in that department, whether those activities are carried out in the affiliated institution or elsewhere. Each affiliated faculty member is evaluated and reappointed every three years relative to his or her continuing role in the department. If the faculty appointment is not renewed, the appointment will be discontinued at the end of the appointment term.

Funding-Limited Term Appointment

The appointment is contingent upon salary funding for the position being obtained from a source that is not controlled by The University, e.g., grants, contracts, etc. Funding-limited appointments usually cannot be made if 30% or more of the faculty member's salary is funded from University-controlled sources. When the funding for the position expires, the faculty member's employment will be discontinued

Geographical Appointment

Only a portion of the faculty member's income is paid from UT Memphis funds, but UT Memphis has knowledge and control over the faculty member's total income received for academic and professional activities. A Professional Activity Allowance Agreement is executed between the faculty member and The University as specified in the initial appointment letter. Appointees are eligible for participation in standard University benefits with such benefits being calculated on the faculty member's UT Memphis salary only.

Intercampus Academic Appointment

Intercampus academic appointments are joint faculty appointments, involving UT Memphis and either another UT campus or a non-UT college or university.

Joint or Secondary Appointment

Joint appointments involve the faculty member's participation in the activities of two or more departments. The "base" department is the principal department to which the faculty member is attached. The "primary" appointment is the appointment to the base department. Any appointment in another department or academic unit is called a "secondary" appointment. Thus, a faculty member may have faculty appointments in two or more departments; collectively, these appointments are called "joint" appointments. On personnel matters for a faculty member with joint appointments, there must be appropriate consultation between the base department and the Chair(s) and faculty of the secondary academic unit(s).

Limited-Term Appointment

Limited-term full-time appointments are for those faculty members who devote one-hundred percent (100%) of their academic or professional efforts to the mission and programs of UT Memphis, but whose appointments are limited by time or by source of funding. Limited-term faculty members are eligible for University benefits but are not eligible for tenure (Section 4.4). As with regular full-time appointments, limited-term appointments may be either strict or geographical.

Regular Full-Time Appointment

Regular full-time appointments are for those faculty members who devote one hundred percent (100%) of their academic or professional efforts to the mission and programs of UT Memphis. All regular full-time appointments are either tenured or tenure-track and are the only faculty appointments that have tenure eligibility. Regular full-time faculty members are initially appointed as probationary for tenure. After the completion of a successful probationary period, regular full-time faculty members are granted annual appointments that are continuous with tenure. The base salary is the only portion of a faculty member's salary that is protected by tenure. There are two types of regular appointments: geographical and strict.

Strict Appointment

The total salary of the faculty member is paid from UT Memphis funds with outside compensation permitted as specified in the initial appointment letter and Appendix F. Appointees are eligible for participation in group insurance, retirement plans, and other standard University benefits.

Time-Limited Term Appointment

The appointment is for a period of at least one month, but not more than one year. Time-limited appointments may be renewed, but the total length of the initial appointment plus re-appointments cannot exceed three years. A faculty member who has held a time-limited appointment for three years is usually not eligible for an additional time-limited appointment. At the end of the appointment term, the faculty member's employment will be discontinued, if the appointment has not been renewed.

Part-Time Appointment

Part-time appointments are for those faculty members who devote less than one hundred percent (100%) of their academic or professional efforts to the mission and programs of UT Memphis. There are two versions of part-time appointments - regular and limited-term. Part-time faculty members are not eligible for tenure. Appointees may be either salaried for routinely recurring service or receive special payments for services performed on an irregular basis. Part-time faculty members may be eligible for some University benefits, depending on their percentage of effort. At the end of the appointment term, the faculty member's employment will be discontinued, if the appointment has not been renewed.

Volunteer Appointment

Volunteer appointments are for faculty members who devote a portion of their effort to serve on the UT Memphis faculty without monetary compensation or benefits from UT Memphis or from an affiliated institution. Appointees are not eligible for tenure. Appointees are assigned standard faculty ranks based on their qualifications and experience. Their faculty titles have a prefix of adjunct or clinical. Adjunct designates an appointee whose contribution is non-clinical. Clinical designates an appointee whose contribution includes clinical activities (e.g., patient care). If an individual is awarded a volunteer faculty appointment at UT Memphis, that individual is responsible to the Chair of the appointing department for his or her activities as a faculty member in that department. Each volunteer faculty member is evaluated and reappointed every three years relative to his or her continuing role in the department. If the faculty appointment is not renewed, the appointment will be discontinued at the end of the appointment term.

Dossiers

Interim and Final Probationary Reviews

The candidate's dossier contains his or her curriculum vitae and specified supporting documents.

Promotion

The candidate's dossier contains his or her curriculum vitae and specified supporting documents.

Sixth-Year Review

The tenured faculty member's dossier contains his or her curriculum vitae and specified supporting documents.

Reports Related to Faculty Career Development

Combined Report

The Sixth-Year Review is a peer review and evaluation process, conducted by the tenured faculty peers (Section 4.3.2) and the Chair and summarized in a combined report.

Interim Probationary Report

After reviewing each tenure-track faculty member's dossier, the tenured faculty of the department will record a formal vote on the individual's progress towards tenure. A report will be written to the faculty member's Chair and will contain the following: a list of the tenured faculty members in attendance; all suggestions; the majority and minority views, if relevant; and the summary vote.

Interim Progress Report

A faculty member whose performance is rated as "needs improvement" or "unsatisfactory" must provide to the Chair a written Interim Progress Report of remedial steps taken on his or her performance in area(s) noted as "unsatisfactory", with copies forwarded to the Dean.

Report of a Review Committee

At the end of the remediation period, the Review Committee, Dean, UT Memphis Chief Academic Officer, and Faculty Senate President shall send a written report to the Chancellor containing their recommendation.

Summary Review Documents Related to Faculty Career Development

Summary Document for the Annual-Performance and Planning Review (Form 0001)

Annually, each faculty member (holding a regular full-time, limited-term full-time, or part-time appointment) meets with the Chair to review his or her performance in achieving previously established academic goals, to receive the work assignment, and to mutually establish the academic goals to be achieved by the faculty member during the coming year. A document summarizing the review - including a summary rating of the faculty member's performance - must be signed by the faculty member (to acknowledge receipt of the review document) and the Chair.

Summary Document for the Interim Review and Annual Performance-and-Planning Review of a Tenure-Track Faculty Member (Form 0002)

This two-part review will be conducted (a) by the tenured faculty in the department and (b) by the Chair at the same time as the Annual Performance-and-Planning Review. The Chair will present and discuss the tenured faculty's report, as well as his or her own assessment, with the faculty member during the Annual Performance-and-Planning Review; this meeting with the Chair constitutes the second part of the Interim Review. The Chair will certify in the summary of the Annual Performance-and-Planning Review that the Interim Review by the tenured faculty has been completed and note the results thereof. A document summarizing the review - including a summary rating of the faculty member's performance - must be signed by the faculty member (to acknowledge receipt of the review document) and the Chair.

Summary Document for the Sixth-Year Review of a Tenured Faculty Member (Form 0003)

Called the Sixth-Year Review, a cumulative performance review of each tenured faculty member will be performed every six years, except when promotion has occurred during the previous six-year period or the faculty member has submitted to the Chair a letter of intent to retire or resign within the next 12 months. This two-part review will be conducted by (a) the tenured departmental faculty peers and (b) the Chair at the same time as the Annual Performance-and-Planning Review. The comprehensive review for promotion to Associate Professor or Professor may be substituted for the Sixth-Year Review, as appropriate. However, a negative recommendation or decision for promotion will not be construed as a negative Sixth-Year Review. In a case of a negative recommendation for promotion, the Chair and tenured departmental faculty will provide separate documents regarding the Sixth-Year Review.

Certification of Annual Performance-and-Planning Review (Form 0004)

This is the summary document that, upon completion of the review process, the Chair must sign and forward to the UT Memphis Chief Academic Officer.

Summary Document for the Final Probationary Review of a Tenure-Track Faculty Member and Promotion and Tenure Checklist (Form 0005)

This is a summary document that must accompany recommendations for the award of tenure and/or promotion from the department to the collegiate academic officer and so on.

Summary Document of Recommendations Concerning the Award of Tenure (Form 0006)

If there are any positive or negative recommendations for the award of tenure, this is a summary document that must be sent from the department to the collegiate academic officer and so on.

Summary Document of Recommendations Concerning Promotion in Rank (Form 0007)

If there are any positive or negative recommendations for promotion in rank, this is a summary document that must be sent from the department to the collegiate academic officer and so on.