Faculty Handbook
July 1999

Appendix H Sample Letters of Appointment to the UT Memphis Faculty

Example #1 - Appointment Letter for a Regular Full-time (Tenure-Track) Position

Dear (Dr., Mr., Ms.) :

We are pleased to extend to you an invitation to join the staff and faculty of the University of Tennessee, Memphis, effective (month-day-year) as (title - Assistant Professor, Associate Professor, Professor) in the Department of ___________ , College of ___________ . Your base university salary will be $00.00 per annum. (If applicable: You will receive a separate letter for the income allowance from private practice.)

This is a tenure-track position with a probationary period of __ years. A tenure decision will be made prior to the beginning of the last year of the probationary period in accordance with the UT Memphis Faculty Handbook, i.e., not later than June 30, [year]. This appointment letter and Faculty Appointment Agreement contain all terms and conditions of employment agreed to between the undersigned.

Your primary role will be to participate in the education and service activities of the department. [Specify any other duties, such as shared call, direct patient care, teaching, scholarship, faculty development, and other activities deemed appropriate by the Chair.]

Enclosed is a Faculty Appointment Agreement (FAA). Please review and sign this form on the line indicated, retain the pink copy for your files, and return all remaining copies to the Office of the Chief Academic Officer, University of Tennessee, Memphis, 62 South Dunlap, Memphis TN 38163. Your employment by UT Memphis will become effective only upon completion and return of this document. Also enclosed is a Faculty Data Base Questionnaire. Please complete the front and back of this form and return it with your signed FAA and signed copy of this letter to the above address. By accepting this appointment, you agree to be bound by the University of Tennessee, Memphis Honor Code and Faculty Handbook. The most recently revised version of the Faculty Handbook is available on the UT Memphis Faculty Senate home page at the following Internet address: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

We look forward to having you as a member of our faculty and staff. The University of Tennessee welcomes you to our academic community and looks forward to a mutually beneficial professional and personal experience.

______________________________
Department Chair
______________________________
Dean of the College of [college]

I acknowledge receipt of this letter and accept the above terms.

______________________________
Signature
______________________________
Date

Enclosures:

cc: Chief Academic Officer

Example #2 - Appointment Letter for a Time-Limited Term (Full-Time) Position

Same as example #1 except the second paragraph is replaced by the following paragraph:

This appointment is for a period of ____ [month(s) or year(s)]. [This appointment may be renewed, contingent upon _______.] You are not eligible for consideration for tenure due to the fact that this position is supported by funding available for a limited period of time.

Example #3 - Appointment Letter for a Funding-Limited Term (Full-Time) Position

Same as example #1 except the second paragraph is replaced by one of the following paragraphs:

You are not eligible for consideration for tenure due to the fact that this position is funded primarily by [a grant, contract, other funds available for a limited term, "soft money"], and continuation of your faculty appointment in this position is contingent upon availability of [grant, contract, or other "soft money"] funds and satisfactory performance. Should funds for this position be discontinued, the position will be terminated with appropriate notice of non-reappointment.

You are not eligible for consideration for tenure due to the fact that less than 30% of your salary is obtained from state-appropriated funds and continuation of your faculty appointment in this position is contingent upon availability of funds from [other source(s)] and satisfactory performance. Should the [other] funds for this position be discontinued, the position will be terminated with appropriate notice of non-reappointment.

Example #4 - Appointment Letter for a Part-Time Position

Same as example #1 except the second paragraph is replaced by the following paragraph:

You are not eligible for consideration for tenure due to the fact that this is a part-time appointment.

Example #5 - Appointment Letter for an Administrative Position

Same as example # 1 except the second paragraph is replaced by the following paragraph:

You are not eligible for consideration for tenure due to the fact that this is a secondary appointment.

Example #6 - Appointment Letter for an Affiliated position

Same as example #1 except the second paragraph is replaced by the following paragraph:

You are not eligible for consideration for tenure due to the fact that this is an affiliated appointment.

Example #7 - Appointment Letter for a Volunteer (Clinical or Adjunct) Position

Same as example #1 except the title in the first paragraph is preceded by a prefix (i.e., Clinical or Adjunct) and the second paragraph is replaced by the following paragraph:

You are not eligible for consideration for tenure due to the fact that this is a volunteer appointment.

Example #8 - Appointment Letter for a Secondary Position

Same as example #1 except the second paragraph is replaced by the following paragraph:

You are not eligible for consideration for tenure due to the fact that this is a secondary appointment.

Contact Us

Faculty Senate President Office
Martin E. Donaldson, PhD
62 South Dunlap Rm 212
Memphis, TN 38163
Phone: 901-448-6206